Job Posting

Administrative Assistant

  • Full Time
  • Plymouth, MN
  • Show the Email/URL link

Website ArchKey Technologies

ArchKey Technologies

ArchKey Technologies, an ArchKey Solutions Company, is one of North America’s largest providers of technology systems. ArchKey Technologies is a new brand name rooted with nearly a century of experience and history. Comprised of the technologies’ capabilities and team members from ArchKey Solutions’ platform companies – Sachs Electric, Parsons Electric, Sprig Electric and Mona Electric. Based in Plymouth, MN, ArchKey Technologies MN scales to new heights, delivering audio visual, security, public safety, network and wireless solutions all across the U.S.

When you work with an ArchKey Solutions platform company, the future is yours to create. With an average employee tenure over nine years, we are committed to developing your talents and finding the best place for you to succeed without our organization.

The culture at ArchKey Technologies is built around empowerment and our shared core values – Problem Solvers, Responsive to Customers, Optimize Teamwork, Uncompromising Integrity, and Do What You Say – and embodies the attitudes we use to create an inclusive work environment. Our inclusive workplaces extend beyond the traditional to also celebrate diverse ways of thinking. As problem solvers, we believe there’s always room for growth and evolution and that what makes us different provides unique perspectives that can also make us better.

No matter where your journey with ArchKey Technologies begins, we look forward to seeing what impact you can make on us to improve, reshape and enhance our cultures.

Join a team that’s breaking ground both in the office and in the field.

Job Summary

Responsible to provide a variety of administrative and office support functions, in alignment with all Company policies, procedures, key objectives and regulations. This position is expected to consistently demonstrate initiative, flexibility, resourcefulness, good independent judgment and problem-solving in handling a number of important administrative functions. This position requires an approach which is confident, welcoming, professional, organized, dependable, self-motivated, and thorough.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Establishes and maintains office organization and assists with a full range of administrative duties, including document preparation, filing, tracking metrics and ordering office supplies.
  2. Provides front desk reception tasks when needed, including greeting and directing guests and vendors, monitoring the visitor log, and issuing visitor badges.
  3. Provides phone support in answering and routing incoming calls and communicating messages as needed.
  4. Accurately prepares, receives, sorts, copies, faxes, files, retrieves and distributes Company and/or client correspondence, project documents and reports as needed. This may include proposals, presentation materials, payroll reports, manuals and a variety of other documents. Maintains confidentiality and urgency as appropriate.
  5. Tracks and maintains current information on active projects, project opportunities, schedules and/or training activities as requested.
    Schedules and coordinates the details for appointments, meetings, training, conference calls and event planning as requested.
  6. Creates, maintains and distributes support documents such as project binders, employee phone and pager listings, email address listings and vendor contact information.
  7. Maintains organization of assigned conference rooms and ensure supplies are available as needed. Schedules conference rooms as requested. Updates and prints conference room calendars as needed.
  8. Accurately and confidentially maintains Company records and other sensitive business and client data and intellectual property.
  9. Provides a variety of mail support by receiving, sorting, and distributing incoming mail and packages. Prepares outgoing mail and packages including pick-up and tracking as needed.
  10. Arranges for couriers when needed. Meters all mail and prepares certified mail according to guidelines provided. Maintains employee mail folders as appropriate.
  11. May record employee absences, vacations and other data into the payroll report for weekly payroll administration. May review and process employee expense reports as needed.
  12. Creates and distributes general Company announcements and orders flowers or other items for significant employee events. May coordinate employee ticket raffles and drawings.
  13. Prepares purchase order reports and coordinates purchase order request calls as needed per guidelines provided. Orders printer supplies and tracks usage of several copiers for monthly readings.
  14. May maintain petty cash box for employee use. Locks cash box as needed.
  15. Stocks and maintains employee first aid kit(s) per guidelines provided.
  16. Tracks interview information, processes paperwork and/or maintains system data for new hires and drug testing, as needed. Assists in welcoming new employees to the Company.
  17. Practices LEAN concepts and methodologies, and influences co-workers to do the same.
  18. Maintains compliance with all federal, state and local laws and regulations.
  19. Supports the mission, vision and values of the Company and works creatively to best support the Company’s long-term goals. Champions and models the Company culture at all times.
  20. Performs other tasks and duties as assigned.
  21. Follows all guidelines, policies and procedures established by the Company.

Required Education, Experience and Skills

  1. High School Diploma or equivalent.
  2. Minimum 1-3 years of administrative experience, preferably in a construction or related business.
  3. Experience working closely with confidential and proprietary information and maintaining integrity of conversations and data where needed.
  4. Demonstrated enthusiasm for expanding knowledge and skills to meet the needs of a dynamic technology office while directly contributing to the success of others.
  5. Strong team player, with effective collaboration, organizational and relationship-building skills.
  6. Excellent written communication skills, including high quality documentation and report preparation.
  7. Superior listening, interpersonal and verbal communication skills. Strong telephone communication skills.
  8. Strong independent problem-solving skills, detail orientation, customer service and time management skills.
  9. Demonstrated high level of integrity and dependability.
  10. Ability to manage workflow and meet deadlines, with minimal oversight, in a fast-paced environment with multiple and sometimes changing priorities.
  11. Expertise in Microsoft Office software applications.

Preferred Education and Experience

  1. Associate’s Degree or equivalent work experience in business, human resources or a related field.
  2. Knowledge of LEAN concepts and methodologies.
  3. Experience with Microsoft Project software.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AAP/EEO Statement

PEC Solutions LLC is an Affirmative Action, Equal Opportunity Employer: M/W/Vets/Disabilities.

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